Reimbursement Procedures
REIMBURSEMENT PROCEDURES AND FORMS
How to be reimbursed:
In order to be reimbursed for approved out of pocket expenses, please complete a Non-Employee Reimbursement Form. If you are being reimbursed for the first time, you will need to register in Harvard's Supplier Portal. Instructions will be sent after you submit your reimbusement materials. Please submit complete documentation within 30 days of the expense. Reimbursements can take up a few weeks, depending on the time of the year, so your patience is appreciated!
Complete form must include:
- Full mailing address (if address has changed, reimbursement may take longer as address change will need to be requested in reimbursement portal)
- General description should include a throrough description of expense (names, location, dates, purpose of expense)
- Expense description should include names, location of purchase
- For peer mentor reimbursements, total should match what you are requesting, not what you spent (i.e., if you spent $25 on a lunch, you should be requesting $20 for the reimbursement) Please be reminded that we can only reimburse you $20.00 per meetup, per pair, per month! (Or if you have 2 mentees, $40 for the group, per month)
Receipts: Please retain all of your original, itemized receipts, and include them with your completed and signed form. Forms and receipts should be turned into Lindsay Guest (lindsayguest@fas.harvard.edu). Please send receipts and reimbursement form in the form of 1 pdf file.
If you are unable to obtain an original, receipt (i.e. lost), you must complete a MISSING RECEIPT AFFIDAVIT to accompany your Reimbursement Form. Meal receipts must be itemized. If an itemized receipt is not provided, a Missing Receipt Affidavit will be required.
***Please note that Harvard cannot reimburse for liquor***